How to Write a Blog Post that Gets Read

As I was thinking about this post, I remembered the professor who used a “shuffle the cards” exercise in his writing class. We were all so focused on giving good, clear instructions for shuffling cards, that we forgot the obvious step number one: “Start by obtaining a deck of cards.”

Sjuffle Cards to find the right topicSo, the obvious step number one in writing a blog post that gets read is, “Do you want to blog?” There are many good ways to pass along your information. Everything from phone calls, to text messages, to emails, and beyond.

If you have decided you want to write a blog, why?

There are different kinds of blogs. There are different ways to write a blog post, and different reasons for posting your content. You may want to express your feelings about a certain issue or happening. You may have a subject, or some ideas that you just need to share. Or, you may be supporting your organization or your business. Your blog site may be a personal one, or a business one. Next come the toughest questions:

What do you want each post on your blog site to achieve? What do you want your blog site overall to do for you? Are these goals consistent with each other?

With this in mind, what reading audience are you writing your posts for? Who will be interested in what you’re writing about? Are you speaking your language or theirs – both visually, and in words? Are the readers you’ve identified consistent with your reasons for blogging, and with what you want to achieve with your posts? Do they have the resources to do what you want them to do? How will you obtain, create, and maintain a good, appropriate mailing list?

When your medium (the blog posts); the type of content you want to write about, and the type of blog site you want to create; your reasons for writing it; the reader; the tone – the personal nature or the business nature of your blog site; and your expectations for the results you will get from each post, and from the blog site overall can be expected to work together, you’re ready to write.

At this point, with your strategy settled,

1. Figure out what you want to write about with this post. To give you clarity and focus, a good place to start is by giving the post a rough title that says what you are posting about. Later on, you can rewrite that rough title into a headline for your post.

2. When you write your introductory paragraph(s), appeal to the interests of your readers. Let them know what this post is about. Suggest how it will solve a problem they may be having.

3. Organize and write your content for easy reading. The longer the post, the more important this becomes. Consider using sections, lists, and visual clues such as drawings, charts, and photos; type sizes and weights; perhaps videos, and colors to help your reader follow your conversation.

4. Make it pretty. If it looks professional you gain credibility. Consistency in appearance helps your readers to recognize your company and your brand at first glance, reinforcing your other consistent activities.

5. Give the post a final once-over. Revise your working title into an accurate, clear, appealing “grabber” to bring your readers in. Check for awkward spots, typos and inaccuracies. Now you’re ready to go!

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Use Grammar, Spelling, and Punctuation to Demonstrate Professionalism and Build Credibility With Your Business Writing

“Join Mary and I for a week in the Tropics,” the announcer said. And I wondered to myself how many listeners had heard the grammatical error. For that matter, how many would care? I would guess that few listeners would give it a second thought if they had heard it, and fewer still would care very much.

Bad Grammar gets a bad reactionBut in the business situation you will find many readers who do notice grammatical errors. To these readers you may look less than professional, and perhaps even less than credible, possibly to the point of making the difference between your getting the interview – or not. Or between your company or organization getting the opportunity to work with this customer or client – or not.

Using correct grammar, spelling, and punctuation not only clarifies your meaning, but also provides the more professional appearance that builds confidence in you, or in the organization you represent. So what are some of the most common errors business writers make?

1. To begin with, as you probably have already figured out, to be grammatically correct, the announcer should have said, “Join Mary and me for a week in the Tropics.” The easiest way I know to identify an error like this one is to cover up the first of the two words, e.g., “and I” so that the sentence then begins with “Join Mary…” which sounds fine. But when you block out “Mary and” the first part of that sentence becomes, “Join…I for a week in the Tropics,” you can easily hear the error

The same goes for a sentence with a prepositional phrase, e.g., “For you and I to make that decision, we’ll need more information.” Try blocking out “you and.” Then block out “and I.” Do you hear the difference?

2. Another common error is to use the plural “their” to refer to a singular subject, e.g., “Each of the staff was asked for their opinion.” In this case, “their” should be replaced with “his or her,” if there were either both men and women on the staff, or if you don’t know the gender makeup of the staff. If the staff was composed of all women, you could say “her.” If the staff was made up of all men, you could say “his.” (Note: In the above example, what we are talking about is the singular “each.” The prepositional phrase “of the staff” is used to describe, or clarify “Each.”)

3. Using an overly formal style, such as you might use for a term paper, thesis, or dissertation, can create confusion, and misunderstanding. Further, for your writing to be most effective, you will want to use an appropriate tone – the relationship the writer sets up or reinforces with the reader. How do you want the reader to think of you?

For the most part, if you want your business writing to be read, the best course for today’s reader is to write so that your business writing will be quick, comfortable reading.

4. Finally for today, there is a plethora of words that are confused, or misused. We talk about many of them in our “Quick Tips” videos each week. Words like “fewer” (when you can count them), and “less” (things that are intangible, or hard to describe, e.g., “Harry spent less time using the new process,” or things you can measure, e.g., “There is less water in that cup than in this one.”

And words like “Its” vs. “It’s”; “affect” vs. “effect”; “their,” “there,” and “they’re” – the list goes on, and on, and on….

Send along your favorites, and let’s talk about them!

 

Gail Tycer offers business writing workshops and presentations, executive coaching, consulting, and writing services. To discuss how we can help, call Gail at 503/292-9681, Toll-free at 888-634-4875 or email gail@gailtycer.com

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Research: How Do You Find Out About Things?

Ask any kid from the age of four (maybe younger if he or she is really precocious), and that youngster will tell you, “On the Internet!”

Couple searchingINternetIt’s true. Probably the handiest, and easiest place to “find out about things” is on the Internet – on your computer, your phone, your tablet. The key? Discretion. What you “find out about things” may not always be useful. Unfortunately, much of what you find on the Internet may not be true (oh, but it makes a great story), may be highly biased, or may only be possible under limited circumstances. And many Internet researchers may not yet have the experience or background to evaluate what they are reading. Here are some tips:

1. Who wrote it, and where did you find it? Another way to say, “consider the source.” Look beyond what was said. What was the purpose of the material you found? What was the writer trying to do with it? What does the writer want you to do with it? Why did he or she write it?

2. Compare Sources. If various “reliable” sources provide the same information, ask yourself whether these sources share a particular persuasion, or whether they represent a variety of points of view. Compare sources representing a variety of points of view. If they say pretty much the same thing, it’s more likely to be accurate. Check it out.

3. What was the original source? Who said it first, thought it first, or wrote about it first? Are you getting the information “firsthand,” or are you getting what someone said, thought, or wrote about it, later?

4. Finally, ask. Ask a trusted authority in the field. Ask a teacher, librarian, or researcher. Ask yourself. Is this information reasonable, reliable, believable? Is the information accurate, current, complete? Does it make sense?

 

Let’s shift gears for a minute.

Before the Internet, we still had homework assignments, questions about how the world worked, and the need for specialized information. Where did we go? To the library. Remember your trips to the library? Remember what that library looked like, how it sounded, and the wonderful scent of years’ worth of books, magazines, and newspapers? Maybe you even had a carrel where you could hide away, and quietly bury yourself in your studies.

Or maybe you were in a main room, sharing a long table with other readers. And the research librarian was just over there. Anything you couldn’t find, he or she could.

To keep up, libraries have had to change gears too. If you haven’t been to your local branch lately, go. You’ll find that treasure of yesteryear, the research librarian, still in place, and still an invaluable resource.

Some libraries offer a live chat with a librarian 24/7. Others offer homework centers, a variety of research tools, and live one-to-one help in a variety of languages. You may also find academic support in most major subjects, real-time writing help, online tutoring, guidance for GED and citizenship tests, adult literacy programs, and back-to-school prep for adults. There are social activities, room rentals, and “meet the author” meetings. Tours, special events, and free admissions to local and regional points of historic and artistic interest.

Your library doesn’t have the material you need? No problem. Most libraries borrow back and forth from others. In some cases worldwide. If they don’t have it, they can get it for you. Many libraries offer books that can be downloaded on your mobile device, or transferred from your computer to your e-book reader or MP3 player. There are special programs and activities for hobbyists, and for children, teens, and senior citizens. Outreach services for special populations – homebound, jails, non-English speakers.

So, how do you find out about things? The Internet, of course. And the public library.

Gail Tycer offers business writing workshops and presentations, executive coaching, consulting, and writing services. To discuss how we can help, call Gail at 503/292-9681, Toll-free at 888-634-4875 or email gail@gailtycer.com

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Important Trend: Storytelling for Business Writing

It was almost buried in the speaker’s content. In fact, I wasn’t sure I had even heard it: what Shane Show, Chief Creative Officer for Contently, calls “The Biggest Business Skill of the Next Five Years.” Here’s what the speaker said,

“To explain the abstract, or complex, we need to use stories.”

StorytellerAnd it hit me. That’s what we do with business writing all the time – we try to explain the abstract, or complex! But how often do we think about using a story to do it? Oh sure, we talk about telling stories, using testimonials, and getting quotes for marketing, sales, and advertising materials. And it works! Of course, that is business writing too – but for “regular” business writing? “Regular” business writing, like memos, instructions, reports?

I don’t think so – or at least not very often, if at all. Hardly ever. But why not?

And where to begin?

Where to begin? Have you ever had this experience: You are thinking very intensely about something – It could be an on-the-job challenge, a new software program, or even a paint color for your house. As you are thinking about it, you run into thoughts, ideas and comments about that “something” just about everywhere? Well that happened to me this morning. I flipped on the radio for the news, just to hear the tail end of an interview on who-knows-what subject. And the sentence I heard just before the sign-off was, “A story begins where you think it does.”

This will likely be best accomplished by tying into your reader’s needs, problems, or interests. And that will be the point where he or she starts to “hear” your story. The sooner you get to that point, the sooner you’ll pick up your reader, or your listener.

There has been quite a bit written about using stories in oral presentations, and for sales and marketing pieces. These longer three-part stories (setup/conflict/resolution, with your product, service, candidate, cause as hero) are frequently far more sophisticated than using a simple story in an instruction, a memo, or some other “regular” piece of business writing. But they are similar, in that each has a job. Each has a specific purpose to fulfill; a specific job to do. It may be the greatest story in the world. It may be your favorite party gambit. But in the business situation, it won’t fly unless it strongly and obviously supports the point you want to drive home.

So, day-to-day, how might you use stories in your regular business writing? Stories can be used for team building, to improve morale, to make an instruction clear, to get “buy-in” for a policy or process change, to gain trust, to enhance credibility, to relate with a customer issue, to connect in a positive way with the variety of contacts you have daily – the list goes on. Stories create a “tone” that can establish, or reinforce a relationship.

Here are four more specific story tactics you can use for your “regular” business writing.

Politicians use stories of people who have benefitted from their ideas, processes, or policies to gain votes. Sometimes these folks will tell their own stories, but more often, the politician tells the story – carefully crafted, of course! – for them. So can you.

You can let the reader “tell his or her own story” by starting a sentence with, “Has this ever happened to you…” or, “Do you remember a time when…” and letting the reader fill in the blanks, which is also effective to bring your point home.

Provide informal testimonials, or anecdotes, demonstrating a problem that was solved by the new policy, or maybe a process change, or by the new product, equipment, or software.

Tell a story about another employee, or perhaps better yet, your “reader as hero.” For example, for an instruction setup, or trouble-shooting section, this could be as simple as “You’re (describe process) when (describe problem – what happens) so you (describe action to take) and (describe result of their action).

Gail Tycer offers business writing workshops and presentations, executive coaching, consulting, and writing services. To discuss how we can help, call Gail at 503/292-9681, Toll-free at 888-634-4875 or email gail@gailtycer.com

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Does Writing Really Matter?

The importance of writingMaybe you’ve asked yourself, in a moment of writer’s block frustration, what difference does it make if you can write well or not. More and more, writing well – conveying ideas clearly, concisely, convincingly – is becoming a rarity. And that’s not even considering the grammatical side of business writing.

Perhaps part of it is because email, the most common form of on-the-job writing, is a quick, often casually-approached process. There never seems to be the time to review an email for clarity, to tighten it up, or to polish those grammatical issues that seem so easy to forget, and are so frequently used that neither the writer nor the reader seems to notice them. And maybe that’s really the point.

But does writing really matter? I’ve got a book for you. If you haven’t read 1491 New Revelations of the Americas Before Columbus by Charles C. Mann, read it. Discussing the Neolithic Revolution, the point, about 11,000 years ago, when a formerly nomadic middle-eastern people settled down in permanent villages and invented both farming and the tools and agrarian practices to make it possible, Mann says, “The Sumerians put these inventions together, added writing, and in the third millennium B.C. created the first great civilization.”

Mann adds that “Writing begins with counting….The bureaucrats were not intending to create writing….they were simply adding useful features as they became necessary….”

And those “useful features,” at first represented by stylized symbols, have morphed, perhaps for the same reasons, into today’s writing.

That was then. This is now. How important is writing today? And especially, how important is it to write well in the business situation? Perhaps the more important question is, “How much more effective could we be in the business situation if we could write better – correctly, strategically, clearly? Concisely and convincingly. Does it really matter in our jobs?”

Your business writing is one way you can give “free samples” to a prospective employer. The clarity of your writing is perceived as a clear indication of the clarity of your thinking. If nothing else, clear writing demonstrates how well you can communicate your thoughts to others. No matter how brilliant your thoughts, for others to benefit from them, they must be communicated effectively.

If writing to prospects and customers is, or becomes part of your job requirements, strong business writing skills are important not only to getting a job, but in being promoted within your organization once you have the job. Communicating well is often interpreted as proof of intelligence, professionalism, and attention to detail – critical qualities for increasingly important leadership roles. A recent Time magazine article quoted a Grammerly study of 100 LinkedIn profiles over a 10-year period that found, “…professionals who received one to four promotions made 45 percent more grammatical errors than did professionals who were promoted six to nine times….”

When you represent your organization to customers, clients, or prospects, not only will you communicate your message clearly, you must also project a credible professional image of your organization.

A few ideas: Get right to the point; use active verbs; organize logically; write for your reading audience; proofread; make your material look (and be!) easy to read.

Your on-the-job writing can increase your professionalism and demonstrate your credibility. Your clear, correct, concise writing skills significantly enhance both your professionalism and your credibility. Start with spell checker, and then do an additional check with your own eyes. Do it with every piece you write – from that email to that text, to that tweet. Consistently.

We’d love to hear your thoughts. Please comment, and let’s start a conversation!

Gail Tycer offers business writing workshops and presentations, executive coaching, consulting, and writing services. To discuss how we can help, call Gail at 503/292-9681, Toll-free at 888-634-4875 or email gail@gailtycer.com

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Poor Business Writing is Not a Character Flaw!

Writing skills can be fixedPoor business writing skills are not a character flaw. Neither are they a mark of stupidity, as some of my class members start out feeling. One of them even told me, “You can’t fix stupid.”

This seriously concerns me. Talking with a group of writer friends the other day, I asked why they thought so many perfectly bright, competent business people feel apprehensive about their on-the-job writing.

Fear – of making mistakes, of inadequacy – maybe even leading to procrastination; and vulnerability – “putting yourself out there” came up from several of them. Some mentioned specific skills that business writers may feel uncomfortable using: grammar, word choice, sentence structure, inability to create interest or to make the point clearly, were some of them. While most were appreciative of the skills they learned from their English teachers, others mentioned school teachers who made them feel dumb when they didn’t “get it.” Well here’s the good news: Once you can identify where you feel vulnerable – grammar, clarity, focus, or wherever – you can fix it!

Here are some other issues we talked about:

• The feeling that you have to start and write perfectly the first time. Not true. Most good writing has been written, reviewed, and re-written. It’s quick and easy with a computer, and the “checkers” available. Just remember to put your own eyes on your writing to be sure the computer is accurate with its suggestions.

• Thinking that you were good in English in school, and not realizing there is a big difference between academic writing and business writing.

• The tendency to give too much information. Don’t try to tell your reader everything you know about the subject. Select the facts and the information that provide insight into what your reader needs to know to do whatever it is you are writing about. The “too much information” syndrome is usually caused by a sincere, and worthy desire to be complete. Too much information, or unrelated information, only leads to confusion.

• Difficulty getting started. What you have to do here is let the reader know, in the first sentence or two, (1) what this piece is about, (2) why he or she is getting it, and (3) what he or she needs to do with, or about it. If there is a deadline, you will want to include that as well. The complete first paragraph formula has been explained in previous posts, so take a look for more information. More about the first paragraph formula in future posts.

• Lack of focus. Too many interruptions in an average business day make it hard to focus. For the shorter email or note, it may not be as noticeable. For a longer piece it is. The best way I know to fix this is with my Strategic Business Writing Blueprint. Having a system to fall back on is vital in this situation. Knowing how to proceed results in the confidence you need to write well. Tip: Your subject line is a quick and easy way to focus the reader. Just be certain that what the subject line says is what you will say in your email. Again, check some of the older posts, and we will do some new ones in the future as well.

• Need for a habitual system that makes it easy to start quickly, comfortably, concisely; continue confidently; and finish strong. See the previous two sections. More posts upcoming.

• Using the best medium before starting the communication – email writing, paper writing, texting, phone calls, in-person visits, and so on – is a critical consideration before you begin.

• Using the right “tone” with your reader. Tone is the relationship the writer sets up with the reader, and is a significant portion of your communication. How do you want your reader to think about you?

• Concern about giving offense. This concern can come into play when you have a solution to a problem, but may be reluctant to present it for fear of overstepping your boundaries, and giving offense. Of course you have to know your reader, but most business people who are in a position to make a decision, or to accept or reject your recommendation, greatly prefer having a “starting point” recommendation or two to having problems moved from your desk to theirs to solve, without a good recommendation or two – with backup!

Hope you’ll find these tips and tactics helpful, and we’ll look for you next week – right here!

Gail Tycer offers business writing workshops and presentations, executive coaching, consulting, and writing services. To discuss how we can help, call Gail at 503/292-9681, Toll-free at 888-634-4875 or email gail@gailtycer.com

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Can Writing Be More Than Just “Writing”?

Man interested in business writingThe other day, we were talking about the richness and fullness of our language, from formal to informal, from slang to regional words and phrases. And once again shared the joy of words.

Someone brought up the word “take,” and how many ways it could be said. Our southern friends suggested “carry,” and “tote.” The difference, of course, is that you “carry” a person (as in “Can I carry you to town?”) while you “tote” a bundle – maybe even “toting” the groceries into the kitchen for the person you carried to town to buy them.

At that point one of the group asked, “Just what is the difference between “toting” groceries “into” the kitchen, or toting groceries “in” the kitchen? The AP Stylebook tells us that “in” is location, as in “She was in the kitchen.” On the other hand, “into” implies motion, as in “She toted the groceries into the kitchen.” Of course, you could change that meaning by saying “She toted the groceries in the kitchen,” which could mean either that she carried the groceries that were in the kitchen to somewhere else, or that she moved the groceries from one place to another in the kitchen. Whew!

At this point, you may be wondering what all of this has to do with business writing.

The point is that just as there are many ways of expressing one’s thoughts, ideas, and plans, there are many different types of writing, designed to accomplish various results. Business writing is one of them.

Although the writing “rules,” tools, and words may be similar, it’s how they are used, how they are put together, and what they are meant to achieve that makes the difference. Business writing is a special type of writing, totally different from writing a term paper, thesis, or dissertation, which our academic writing classes were designed to teach us, so we could progress in the academic environment. If our business writing begins to sound like a term paper, we may be mis-applying the excellent academic writing skills we were taught – skills that could be so useful when adapted for the business situation.

Business writing is a tool, meant to achieve a specific result, and different from poetry – where the joy of the words, and the emotions evoked are the main point. Different from the novel, with its intricate plots and skillful character development – designed to create an experience for the reader. And different from strictly technical writing – the type of writing that technical writers in a variety of fields use to communicate technical information to technical readers.

For that matter, what most readers consider to be technical writing is likely to be good business writing that deals with technical information.

Critical to good business writing is a strategy that focuses on results. It begins with determining whether writing is the best way to get the desired results. Then, consider the most effective type of writing (e.g., informal email, formal email letter, postal mail letter, handwritten note, and so on). Consider the reader, and the best way to approach that reader. Decide whether this piece should inform or persuade. Have a very clear, very focused statement as to what you are informing the reader about, or what you want to persuade the reader to do. Now, and only after you have determined what you want this piece to accomplish, you are ready to decide what to say.

We invite you to subscribe to our blog, and to our newsletter.

Gail Tycer offers business writing workshops and presentations, executive coaching, consulting, and writing services. To discuss how we can help, call Gail at 503/292-9681, Toll-free at 888-634-4875 or email gail@gailtycer.com

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Are You Getting the Most from Your Marketing Materials?

Materials GirlWhile we usually talk about writing strategies and techniques each week, this week let’s do a quick eyeball analysis of your online, print, and digital materials, and what else we might do with them.

In today’s tech-savvy world, there are many ways to evaluate – to get numbers showing what is working, and what isn’t. Extremely useful information, and readily available for online activity. Here’s another way to look at your materials to get the most from what you have.

Let’s say you’ve been in business for a while, or maybe you’re just starting out. In either case, you’ve produced some promotional materials online and off. Most likely a website to begin with, maybe an online newsletter, or blog site. Perhaps a brochure – online or in print – and certainly letterhead, also online or in print, or both. Envelopes, business cards, mailers, “one-sheets,” flyers, sales letters. All need to be reviewed regularly to make sure they are consistently working together, and that they will continue to do the job for you. But before we begin, here’s something you really need to know about penny-pinching marketing:

If the only thing wrong with your materials is that you’re getting tired of using the same old stuff, you cannot justify dumping it and starting over. Not if you’re a savvy penny-pinching marketer.

It could well be that the same old material you are tired of really is doing its job for you. And besides, it’s quite likely that this is the first time your prospects have seen at least some of it.

So print out your materials, and gather everything you have. Here’s what to look for:

  1. Do they have a “family look”? Are you using a consistent visual theme? Each piece should carry a unifying element – perhaps your logo, a photo, a slogan, a positioning statement – along with a consistent color scheme.
  2. Is the “look” of your pieces consistent with who you are? If you’re building an upscale position for your product or service, you’ll probably want to look upscale. On the other hand, some clients, who position themselves as a low-cost option, have told me they work against themselves by looking too high class
  3. Is the message consistent from one piece to the next? Will your readers, viewers, or listeners get the same message from each piece, or will they be confused about who you are, what you do, why they need what you offer, and what action they should take to secure the benefits you promise? Being consistent multiplies the effectiveness of your materials.
  4. Remember that it’s not about us – it’s about those individuals, or those organizations you have identified as your prospects. Consider, and write down the way you want them to think about you. Share this desired impression with everyone involved in producing your materials to consistently reinforce, and thereby multiply, the effectiveness of your every single effort.

Now that you’ve completed your first scan, let’s dig a little deeper. Which pieces are working best? What could you do to help the less successful pieces do better? What could you add or leave out? Which pieces is it cost-effective to keep, which should be eliminated? Are there pieces you really need, but don’t have?

Does each piece spell out strong benefits that really matter to your prospect – or have you focused more on how great you are. Each one of us – prospects included – acts from enlightened self-interest. How enlightening are your materials – for your prospects? Have you made it easy for your prospect to find you? To do business with you? Include a “call to action” in each piece, asking for their business, and making it easy for them to do what you are asking.

We invite you to subscribe to our blog, and to our newsletter.

Gail Tycer offers business writing workshops and presentations, executive coaching, consulting, and writing services. To discuss how we can help, call Gail at 503/292-9681, Toll-free at 888-634-4875 or email gail@gailtycer.com

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Using Numbers for Technical Writing

ThinkingWoman170

While some organizations may have their own style guides outlining their unique preferences, the following 14 guidelines are how numbers should be used, absent a formal style guide in your organization.

1.  Use Arabic numbers (1, 2, 3,) for:

•  All numbers over nine in the text

There were 98,526 wafers in that batch.  There were 10 operators involved.  (ButTen operators were involved.)

Note that when the first word of a sentence is a number greater than nine, you have two options: (a) spell it out, or (b) re-write the sentence so it does not start with the number. The exception is a numeral that identifies a calendar year.

•  The day and year of the date:

April 10, 2014

•  Time:

5:25 A.M.;  4 P.M.

•  Address:

13535 N.W. Science Park Drive

8600 S.W. 10th Avenue

2700 N.E. Third Avenue

•  Measurements, decimals, money, percentages:

5 in.  (or 5 inches)

5.0       0.67834

$5.78

4%

• In a series. Combine as appropriate (AP Style)

15 cashews, three walnuts, 52 peanuts,…

•  When modifying a noun

1/8-ft. lengths,   3-1/4-in. pipe

2.  Spell out when:

•  The number is the first word in a sentence

Ten operators were involved.

•  The number is less than 10

three containers of filters

3.  Other things to remember:

•  Put a zero before the decimal point for a number less than one (0.543).

•  Line up on the decimal point for lists of numbers (e.g., in a table).

•  Combine Arabic numbers with words for large numbers (i.e., 200 million, $345 billion).

•  For contracts, checks, and other documents where a typographical error could be really serious, spell out and use Arabic numbers [nine thousand twenty four dollars and twenty cents ($9,024.20)].

Hope these number guidelines will be helpful. They will also work for general business writing. Next week: Three easy ways to “translate” your words and terms to improve non-technical reader comprehension.

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Gail Tycer offers business writing workshops and presentations, executive coaching, consulting, and writing services. To discuss how we can help, call Gail at 503/292-9681, or email gail@gailtycer.com

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Hello 2014 – Fare Well, 2013!

Over last weekend, I’ll bet many of you, like me, were busy packing away ornaments, deciding which candles can be used again, and trying to find a youth organization to give our retired trees to for recycling. Or at least, again, like me – thinking about it!

And now it’s serious back-to-work time. Time to try something new. I’m not quite ready for 2014 yet – what happened to 2010, anyway? So, with a final salute, let’s wrap up 2013 with the Best of the Blog – a short collection of my top nineteen posts of that year, as judged by the number of “likes” each garnered. An “e-book” for want of a better name, and the first e-book I’ve ever done.

I’d like to give this compilation to you as a thought-starter. A new way of thinking about your writing. Or maybe as a way to address a New Year’s resolution to strengthen your on-the-job writing, making it faster, easier, and more effective. Totally free. Please email me (gail@gailtycer.com), and I’ll send you the free link.

We’ll talk about:

1. If You’ve Ever Said, “I Wasn’t Good at English in School…” Read This!

2. How to Say It When You Can’t Think of What to Say

3. Shorter, Fewer Emails

4. Strategic Email

5. Meeting Minutes

6. Writing a Successful Instruction

7. Writing a Powerful Presentation – Getting Started

8. Writing a Powerful Presentation – Finishing Strong

9. How to Write a Business Thank You Note

10. Nine Places to Find Ideas for Your Blog Post

11. “Spin”

12. Hide, Hedge, Mask, and Cloud?

13. How to Offend, Anger, or Frustrate Without Realizing It

14. How Many Common Writing Errors Do You Make?

15. Stronger, More Powerful Sentences

16. What Was That Again?

17. Words That Create Mix-Ups

18. Words, Words, Words…

19. Fatigue-Reducing, Confidence-Building Phrases

We’ll also include a few of our weekly Quick Tips, answering some of those pesky grammar questions.

So here’s to 2013, wrapped up with a bow – and on to a great new year: 2014. Let me know how I can help you to achieve your business writing goals this year. I’m totally committed to helping you write less, say more – and get results in 2014.

If you like what you’re reading, we invite you to subscribe to our blog.

Gail Tycer offers business writing workshops and presentations, executive coaching, consulting, and writing services. To discuss how we can help, call Gail at 503/292-9681, or email gail@gailtycer.com

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